Data Protection Policy
All personal information provided by you or on your behalf will be treated in accordance with (a) the Data Protection Directive 95/46/EC and ePrivacy Directive 2002/58/EC as implemented by countries within the EEA, (b) from 25 May 2018, the General Data Protection Regulation, and/or (c) other laws that are similar, equivalent to or that are intended to implement, amend, or replace, the laws that are identified in (a) and (b) above (the “Data Protection Legislation”).
Personal data is information which directly or indirectly identifies you. We at I Will Solicitors are committed to processing your personal data in accordance with EU data protection laws. For the purposes of EU data protection laws, I Will Solicitors is the data controller.
It may be necessary for you to give us personal data so that we can provide you with the requested products and services, fulfil any contractual relationship with you, inform you of our services, comply with applicable laws, regulations and/or codes of practice and for the other purposes as set out in this notice where in our legitimate interests.
“Us/We” – means I Will Solicitors Ltd.
“You” – means you the client.
We may collect your personal data in a number of ways, including from:
- you, for example, when you:
- instruct or contact us in regards to a new matter;
- enter into any agreement with us;
- contact and interact with us;
- ask us to contact you;
- attend events or talks that we arrange.
- someone else for example, if a family member has a Will prepared then they may share some of your personal data with us in order that we can fully advise them or if you are a stakeholder in or manager of a business, and the business applies for products or services or enters into an agreement or interacts with us, we may obtain personal data about you to carry out checks against the business.
- third parties such as credit reference agencies, fraud prevention agencies, financial advisors, accountants, solicitors, introducers, research and data analysis partners.
- public sources – for example, the Land Registry and Companies House.
Types of information we may collect includes:
|Type of Information||Examples of Information|
|Information we have from our dealings with you or from anyone acting on your behalf||
If you give us information about somebody else you must make sure that you have a lawful basis for doing so, for example, you have their consent to share personal data with us or a legitimate interest in doing so. Where applicable, you should ensure they read this Data Protection Policy and understand how we will use and disclose their information, in the ways described in this Data Protection Policy.
We may use your personal data for reasons including but not limited to the following:
- to verify your identity;
- to verify the accuracy of the data you have provided to us;
- to provide products and/or services requested by you;
- to manage your accounts;
- to manage any contractual relationship with you;
- to trace and recover debts;
- to detect and prevent fraud and money laundering;
- to handle claims and complaints;
- to manage events;
- to conduct analysis and market research, for example, to identify trends in the use of our products and services so that we can:
- improve the products and services we provide to you;
- improve our business;
- keep you up to date with relevant products and services
- to comply with applicable laws, regulations and/or codes of practice;
- to support research and analytics that assist us in marketing our products and services.
We may disclose certain personal data as follows:
- to our professional advisors, receivers and administrators (where applicable), and service providers (including for example, information technology systems providers) who may help us provide products or services;
- to courts, governmental and non-governmental agencies, regulators and ombudsmen;
- law enforcement agencies;
- relevant tax authorities;
- to any relevant third party in the course of a probate, transfer or other work;
- as required or permitted by law or regulation, where we are under a duty to disclose or share your personal data in order to comply with any legal obligation or to protect the rights, property, or safety of us, our clients, or others;
- where you have been introduced to us by an introducer (e.g. an independent financial adviser), unless you have told us not to, we will inform the introducer of the outcome of the enquiry including whether we have agreed to provide you with the relevant product or service;
- to fraud prevention agencies (FPAs). See FPA section below.
You may also ask us for details of the FPAs we have used for your searches. If there are any errors in the information we hold about you, please tell us so we can correct the information we hold about you.
Fraud Prevention Agencies
FPAs use your personal data to prevent fraud and money-laundering and to verify your identity. If fraud is detected, you could be refused certain services, finance or employment.
Before we provide services to you, we undertake checks for the purposes of preventing fraud and money laundering, and to verify your identity. These checks require us to process personal data about you. The personal data you have provided, we have collected from you, or we have received from third parties will be used to prevent fraud and money laundering, and to verify your identity.
Details of the personal information that will be processed, for example: name, address, date of birth, address, contact details, financial information, employment details, device identifiers including IP address and vehicle details.
We may also enable law enforcement agencies to access and use your personal data to detect, investigate and prevent crime.
We and FPAs process your personal data on the basis that we have a legitimate interest in preventing fraud and money laundering, and to verify identity, in order to protect our business and to comply with laws that apply to us. Such processing is also a contractual requirement of the services you have requested.
FPAs can hold your personal data for different periods of time, and if you are considered to pose a fraud or money laundering risk, your data can be held for up to six years.
If we, or a FPA, determine that you pose a fraud or money laundering risk, we may refuse to provide the services you have requested or we may stop providing existing services to you.
A record of any fraud or money laundering risk will be retained by the FPA, and may result in others refusing to provide services, financing or employment to you. If you have any questions about this, please contact us on the details below.
We may revise or supplement our Data Protection Policy from time to time to reflect for example, any changes in our business, law, markets, or the introduction of any new technology. We will publish the updated Data Protection Policy on our website at: www.iwillsolicitors.com/data-protection-policy
All enquiries, requests or concerns regarding this Data Protection Policy or relating to the processing of personal data, should be sent to the to us using the following contact details – I Will Solicitors Ltd, 209 Streetly Road, Erdington, Birmingham, B23 7AH or email – [email protected].